Approach 02 · Your vendors, one operating system

Keep your car-rental vendors. Gain control of every booking, duty and bill.

Fleetoz gives employees, travel desks, operations, procurement and finance one connected process—from request and rate control to live trips, AI-assisted validation and supplier measurement.

Discuss your vendor setup Explore the workflow

Request

Policy and approvals

Operate

Allocation and live trips

Validate

Evidence and rate rules

Review

Billing and performance

The complete operating workflow

Manage the work in the same order it happens.

Each completed duty strengthens billing evidence, analytics and the next supplier decision.

Booking & approvals

Give employees, assistants and travel desks one policy-controlled booking flow.

Cost centres and projects
Vehicle and fare rules
Multi-level approvals
Guest and recurring travel

AI-assisted rate cards

Structure spreadsheet tariffs for review, approval and consistent duty calculation.

Vendor, city and vehicle rules
Packages and outstation terms
Waiting, night, toll and parking
Effective dates and versions

Allocation & dispatch

Send each duty to the right contracted vendor and keep acceptance visible.

Availability and SLA logic
Vendor acceptance
Driver and vehicle details
Fallback and exception queues

Live trips & history

See active location when a connected feed is available and retain a trip timeline.

GPS or AIS-connected visibility
Arrival and start milestones
Delay and route exceptions
Historical route evidence

AI-assisted validation

Compare digital duty evidence with time, distance, extras and approved commercial rules.

Digital duty slips
OCR-assisted documents
Exception reasons
Authorised final approval

Billing control

Connect every invoice line to a validated duty and the applicable rate-card version.

Trip-level calculations
Query and approval workflow
Cost allocation
GST and export-ready MIS

Feedback & analytics

Measure performance from individual trip experience to the complete vendor programme.

Ratings, comments and NPS
Vendor scorecards
Spend dimensions
QBR-ready operating views

Implementation

Move vendors and teams in controlled stages.

Discover

Map users, policies, vendors, rates and reporting.

Configure

Set roles, approvals, rules and integrations.

Onboard

Bring suppliers, drivers, vehicles and documents in.

Pilot

Test selected cities or teams and reconcile outputs.

Scale

Expand with scorecards and operating evidence.

See Fleetoz using your vendor and approval model.

Start with one city, one supplier group or your complete corporate operation.

Request a walkthrough

Corporate software questions

Do we have to replace our current vendors?+

No. Fleetoz is designed to put a consistent operating layer across the vendors your company already works with.

Can every vendor have a different rate card?+

Yes. Commercial rules can vary by supplier, city, vehicle, service and contract period while remaining centrally governed.

Can finance trace an invoice back to the trip?+

Fleetoz connects booking, trip events, duty evidence, rate rules, exceptions and the resulting bill in one record.